Requests for Software Extensions
For grantees who find themselves unable to complete their project within the agreed-upon timeframe, a no-cost extension can be requested through the eGMS Reach message system. Here's a step-by-step guide on how to do this:
- Timely Submission: It's crucial to submit the no-cost extension request before the project end date. Late requests after project completion are not typically accepted.
- Detailed Information: The eGMS Reach message should include a clear description of the cause of the delay, the proposed remedial actions, and a revised timetable or schedule of work reflecting the new project end date and work plan.
- No Additional Funding: A no-cost extension generally does not provide additional funding. If approved, the Period of Performance will be extended, but the award amount will remain the same.
- Duration of Extensions: Typically, the first extension granted will not exceed 6 months, and the total cumulative extensions are capped at 18 months.
- Review Process: Each no-cost extension request is subject to review by the program officer and NHPRC leadership.
- Communication: The decision on the extension will be communicated through the eGMS system.
In summary, your written extension request in eGMS should be concise yet detailed, outlining why the extension is needed, how you plan to address delays, and how the project timeline will be adjusted. Approval depends on these criteria and is non-monetary in nature.
Before submitting a request, ensure all financial and narrative reports are up to date. Also, remember that only two no-cost extensions are normally granted. If approved, the new Notice of Action will finalise the extension.
This procedure aligns with standard grant management practices for no-cost extensions in electronic grant systems. The exact platform steps may vary, but generally, you draft your message with these details and submit via eGMS under the modification or change request section. This process is applicable only to grantees who cannot complete the work on their project in the agreed-upon timeframe.
- In the event that a project requires more time to complete, grantees can request a no-cost extension to extend their Period of Performance within the eGMS Reach message system.
- When seeking a no-cost extension for a business matter, it is essential to accurately provide details such as the cause of the delay, proposed remedies, and a revised plan within the extension request submitted through the eGMS system.
